• New User Registration
• User change Password
• User biometric based login (on-demand)
• User’s access rights/ Authentications
• System Configuration
• Company Locations setup
• Store Setup (Raw material, FG Warehouse, Main store, Shops)
• Financial year Setup, HR Year Setup
• Database Backup (Schedule & Manual backups)
• Log Reports (users add/modify) and reports print logs
• Users Main Menu Shortcuts
• Documents Search
• Scanned Documents Attachments

• Supplier Profile (Supplier detail & Payable integration, Deal In, Sales Tax registration, Terms & Conditions)
• Purchase Expenses Setup(Loading, Freight, Import charges & Taxes, Duties)
• HS codes Setup
• Foreign Currency Setup (for Import PO)
• Transporter setup
• Purchase Requisition (Demand Type: Local, Site purchase, Import Purchase), Available stock, required stock, minimum stock level.
• Purchase Inquiry/RFQ (Inquiry to Item deal in Parties, Send RFQ on email, delivery date & company terms & Conditions)
• Supplier Quotations & Comparative Statement
• Purchase Orders (PO Types: Local, Site, Import, Purchase Order direct, through Requisition & Approved Quotations, Purchase Expenses Payable to Supplier or Third Parties, discounts, Sales Tax)
• Purchase Contract (for Broker/ Commission Shop based Purchase of commodities, Commission, Purchase analysis %ge & Deduction ( Trash, moisture, sand etc.), Contract types: Weight, Bags, No. of Vehicles)
• Letter of Credit (L/C) Setup
• Inward Gate Pass Management (Partial Qty, Excess Qty receipts provision)
• Material Inspection/QC Note & Material Rejection Management
• Biometric verification based Inspection Approval.
• Good Receipt Note (GRN) through Approved Inspection Note
• Goods Receipt note (Direct)
• Purchase Return Management
• Purchase Invoicing (Local & Import Purchase Invoice, Sales Tax Input & ST WHT, Purchase Cost & Expenses/Charges Variance Management, Credit Days )
• Purchase Expenses Invoicing (Third Parties invoicing- Freight, loading/Unloading parties etc.)
• Service Invoices Management (including: Provisionals Sales tax on services)
• Creditors Aging and payable reports
• Invoice wise Payments (Advance adjustment, Partial & Full invoice settlement, Income tax withheld on Services/supplies on payment, Payment variance management)

• Chart of Items (4 Levels, stock image, Stock Re-order level, Minimum stock reserve level, barcode)
• Inventory Classification (Finished Goods, Raw material, Store Consumables)
• Cost Centers Setup
• Stock Opening Balances Setup
• Store Receiving Note (GRN through Inspection, Direct GRN, FOC Goods Receipt)
• Store issue Note
• Store Transfer Note
• Stock Adjustment note
• Store Return Note
• Production Note
• Consumption Expense & Monthly consumption voucher generation in GL Module.
• Gate Pass Management (Inward, outward, Miscellaneous, Store to store transfer)
• Inventory Reports( Stock in hand Closing, Stock Movement, Store Balance summary, Store Issue & Consumption Expense reports, Item Ledger, Item & Supplier wise receipts)

• Financial Year Setup
• Chart of Accounts (6 levels of chart of Account including subsidiary accounts & Control accounts)
• Tax Setup
• Accounts opening balances setup
• Financial Reports Notes & Grouping
• Vouchers Management
• Journal Voucher
• Purchase Voucher
• Sales Voucher
• Adjustment Voucher
• Cash Payment Voucher
• Cash receipt voucher
• Bank Payment Voucher
• Bank Payment vouchers
• Advance payments voucher
• Reversal Voucher
• Voucher Copy/clone
• Voucher Approval & Posting
• Scanned Documents attachment (on voucher Entry)
• Vouchers Accounts Transfer Process
• Voucher Audit list
• WHT Tax Payment Voucher
• Cross Company voucher
• Banks Reconciliation & Bank/Cash Position reports (Uncredited/unpresented cheques detail, Bank Position Summary/detail, Day Cash book, Bank reconciliation statement, Day Collection )
• Bank Cheques Printing
• Ledger Reports (Ledger detail, ledger summary, monthly ledger summary, subsidiary accounts ledgers,
• Trial Balance (Closing, Movement, Net, Income/Expense accounts, COA levels based Trial, show/hide zero balances accounts)
• Departments expense reports
• Financial Statements (Balance Sheet, Income Statement, Monthly Comparative Income Statement
• Tax Reports ( Paid & Unpaid Tax detail, Income tax detail, income tax summary report, Party wise tax detail & summary, Sales Tax Input detail & Summary, Sales tax withholding report, Purchase Register )

• Project Definition
• Project based Procurement management
• Project stores setup & Project stores position
• Project material Consumption Expense & Consumption voucher
• Project Expenses Recording and Expense ledgers
• Projects Cash/Bank Receipts management
• Projects Income Statement
• Project Income & Expenses detail
• Invoice matching, invoice wise payments management.

• Finished Goods Chart of item
• FG warehouse/Store Setup
• Rate List Setup & Activation, Party wise rate list
• Sales Discounts (Party based, Area based, Product and Invoice based)
• Area Setup ( Zone, Region & Area Profile and Party-Area integration)
• Customer Profile
• Broker Profile
• Salesman profile, Salesman Targets(Value & Qty based)
• Sales Orders Management
• Delivery Order Note
• Dispatch Order
• Outward Gate Pass Management
• Sales Invoice( through dispatch )
• Sales Invoice (direct)
• Services invoicing
• Sales Tax output, Sales Tax on Services management
• Sales Return Note
• Invoice Adjustment (Debit/ Credit Note)
• Invoice Credit Days
• Sales Reports ( Sales Order Reporting, Dispatch Reports, Sales Invoicing and Return reports, Monthly sales, Party sales & Receivables reports, Product wise sales detail & Summary, pending Orders/Dispatch and Invoice reports)
• Aging Reports ( party wise, invoice wise, overdue and under due/projected receivables week & Month wise)
• Customer Receipts (Cash & Bank receipts, Invoice wise receipts & Invoice settlement, FIFO based invoice settlement, Advance adjustment, Income Tax on Supplies/Services WHT on Invoice receipts, Partial receipts management, Charges/ Expenses deduction on invoice receipts

• Departments & Sub-departments/ Sections setup
• Designations setup
• Banks & Banks Branches Setup
• Districts & Cities setup
• Shifts Definition (Shifts Time In and Time out, Time in and Time Out relaxation)
• Leave Types definition (Policy based, Special leave, leave sandwich policy, Leave from Date of joining, after probation period or user custom defined time)
• Leave policy setup & Approval
• Pro Rata based leave balances generation
• Over Time Policy (Minimum time, maximum time, Calculation based on Basic pay/Gross pay, Shift hours or custom hours)
• Compensatory leave (CPL) Policy
• Shift Rotation Policy
• Late comers & early Out Penalty Policy
• Public Holidays Schedule
• EOBI Policy
• Gratuity Setup

Attendance & leave Management

• Leave Application Form and Approval
• Advance leave management
• Biometric Attendance Machine Integration (ZKTeco Thumb & Face Recognition Devices only)
• Daily Attendance Register (Manual Attendance)
• Overtime Calculation and Approval, Overtime calculation add to CPL
• Late Comers/ Early out penalty generation and approval
• Change Shift Employees Approval & Attendance generation
• Leave Opening balance update
• Attendance Reports( Daily/Monthly attendance reports, Leave Ledgers, Absent, late comers)

Payroll Management

• Monthly Fix & Variable Allowances & Deductions Setup
• Tax Slab, Income Tax sheet
• Monthly Salary Setup (For monthly manual allowances)
• Overtime Calculation, add to CPL and Payment sheet
• Late comers penalty approval & Deduction
• Salary Generation (For all staff or Type based (Employee, staff, department, Section based)
• Salary Month duration change (end of the month or different duration( 25th day of the previous to 25th of the current month)
• Daily Wages Salary Management
• Employee Resign/ Termination and Final Settlement
• Salary Voucher generation in GL Module on Attendance Posting

Manufacturing Process Management is implemented after a complete analysis of Company’s production process (Product Nature & Type, Job Processes, Machines nature & Process, gap analysis, Reporting views & Templates, HR resources at Job Data entry). The Key features and software workflow of Manufacturing Process Management includes,

Production Setup & Configuration

• Production operations
• Machines Setup
• Machines Parameters(setup time, run time, capacity)
• Production Barriers (material shortage, labor shortage, machine malfunction,
• Products specifications
• Bill of Material (BOM) / Recipes Management for discrete & Process production jobs
• Product Specification Sheet (PSS) for process production/manufacturing industries
• Product Specification Sheet(PSS) revisions
• Routes Configuration

Job Card

• Job Card management for discrete and process based industries
• Define and manage Job wise routes, operations, machines, Product Specification Sheet & BOM for discrete manufacturing or fixed production route for process manufacturing.
• Configure Process wise inspection mandatory or optional

Job Execution

• Operations execution
• Man Hours, Machine hours, Job Barriers and Operation wise material issuance management
• Operation wise scrap management
• Operation completion and inspection

Final Job Inspection & Packing

Lot Tracking

Machines stoppages

Reports( Production Order, Ready to Pick Jobs, Job Section/ process based reports, Pending Jobs, Job Stoppages reports, Inspection and Delivered to warehouse Jobs reports

• Shop Setup
• Warehouse setup
• Counter Setup (MAC Address based)
• Rate List
• Discounts Management
• Promotions Management
• Deals Management
• Shop Expenses Management
• Chart of Items
• Sales Configuration (item based Tax Schedule)
• Stock Integration Setup with General Ledger Accounts Module
• Stock Barcodes Setup & Printing
• Items Rate Check Form for Customers

Shop Sales Invoicing

• Cash & Credit Card Sales Management
• Customer Type based sales (Walking, Online, Social Media Orders etc.) Invoice On hold
• Loyalty Points Redemption on Invoice
• Sales Return (Item based & Invoice No. based)
• Sales Invoice Print
• Sales Tax Management

Shop Expenses:

• Shop Expenses payment (Counter based) & Daily expenses Sheet

Shop Closing

• Shift Closing
• Day Closing (Manual & Auto Day Closing)
• Cash Closing, Cash Difference adjustment
• Sales voucher Auto-Generation

Loyalty & Rewards Management

• Membership Registration Form
• Membership Types & Status (Permanent, Temporary, Idle)
• Redemption Points Allocation on Products
• Members Point Summary Report

Online Orders & Delivery Management

• Online Order Booking and allocation to close Shops
• Delivery Orders Status (Booked, Processed, Dispatched, Delivered, Cancelled)
• Rider Registration and Orders Allocation
• Delivery Order Report

Shop Based Production

• Raw Material, Finished Goods Stores Setup
• Bill of Material & BOM Revisions
• BOM based Auto Production Entry
• Auto Production with Sales Invoicing (Real-time items)
• Stock Issuance and Consumption Expense report
• Shops Production reports
• Sales Reports (Shop & Shift/user wise)

Fixed Assets Purchase & Booking in FA Store

• Fixed Assets Locations and Sub Locations
• Fixed Assets Procurement and booking in Fixed assets store
• Asset useful life
• Fixed assets opening record

Fixed Assets Transfer (To Locations & Employees)

• Fixed Assets transfer to locations and assignment to the employees.

Fixed Assets value Addition/Upgrade

• Fixed assets’ category and batch wise addition & Upgrade
• Addition/upgrade transaction posting and integration with accounts

Depreciation Process & Posting

• Fixed assets depreciation processes (written down value, straight line depreciation, double declining)
• Depreciation expense & Accu. Depreciation voucher auto generation and integration with accounts module

Fixed Assets Sales/ Disposal/ Write off

• Fixed assets sales, write off
• Gain/ Loss on Fixed Assets Sales & voucher integration General Ledger Financial Module.

Fixed Assets Tracking

Fixed assets tracking detail including current location, store, assigned previous & new employee, fixed assets Market value, Cost, addition & Disposal detail.

ASSETS PREVENTIVE MAINTENANCE

• Failure Codes
• Maintenance Tasks & Tasks modes (reading, Date, Date & reading)

Preventive Maintenance (PM) Schedule

• Task detail (engine oil level, adjustment, mechanical fitting etc., )
• Preventive Maintenance frequency (days, weeks, months, years)
• Description, instructions and safety notes for maintenance schedule.

Assets reading

• Assets reading and accumulated reading till date in frequency unit (Kilometer, hours, months etc.)
• Monthly posting

Work Order

• Problem description
• Requester’s detail
• Project allocation
• Internal & external work order modes
• Work type (preventive, corrective, inspection, breakdown, accidental, damage)
• Work order from defined schedule
• Maintenance history
• Parts issuance & labor charges calculation
• Labor work hours
• Actual Maintenance and work order closing
• Preventions and actions taken
• Daily, Weekly, monthly work orders processing and posting

Fixed Assets Information Sheet/ detailed profile

Designed for Top Management, MIS Dashboards are accessible through smartphones, tablets and laptops to get Key Business performance indicators like;

• Bank balances
• Receivable & payables Aging graphs
• Profit and Loss statement
• Expenses detail
• Stock detail
• Sales Performance
• Stock detail
• Accessibility on multiple platforms, e.g. smart phones, tablets and MAC.
• Online reports including Major Purchase, Sales, Receivable, Accounts Payable and General Ledger, Payroll module Reports

• Online approvals dashboards
• Define multiple authorities for purchase, payments, delivery/dispatch orders approvals
• Document auto-posting in the system after multi-authorities approval.
• Document approval, rejection, remarks detailed history.